Paviors RFC

Paviors Rugby Football Club Limited

Annual General Meeting

Monday 8^th July 2024

The Clubhouse Burntstump 7.00 pm

Paviors RFC Limited is a company limited by guarantee and notice is hereby given that the Annual General Meeting (AGM) will take place on Monday 8th July 2024 at 7.00 pm. Please note that the AGM of Paviors Sports Club Limited will take place at the same meeting. Note that only members may attend the meeting. A member of Paviors RFC is automatically a member of Paviors Sports Club. Parents of children below the age of 18 who pay subscriptions on their behalf are members of the Club and are entitled to attend and vote.

The agenda is as follows:

1. Record Apologies for absence and remember old friends.
2. Approve and adopt the minutes of the AGM which took place on July 17^th 2023 which will be circulated prior to the meeting.
3. Adopt the Chair’s report, published prior to the meeting, summarising the Club’s current position.
4. Adopt the report of the Director of Rugby published prior to the meeting.
5. Adopt the report of the Chair of the Girls and Ladies section published prior to the meeting.
6. Adopt the reports of the Chairs of the Mini and Junior sections published prior to the meeting.
7. Approve the draft accounts, published prior to the meeting.
8. Election of members of the Board for the forthcoming year 2024/25 noting that all current directors have agreed to stand for re-election. The current directors are detailed below:

Chair – Chris Eggleshaw

Treasurer – Phil Molyneux

Secretary – Chris Eggleshaw

Facilities – Graham Turner

Director of Rugby – Pat Billam

Following the end of Neil Kendrick’s tenure as President that position will also be subject to election. The position of President is an honorary position and the President is not a director of the Board by virtue of that office.

Current nominee for President – Graham Turner

The procedure to nominate a candidate is as follows: All  nominations should be received by the Secretary by June 24th 2024. Any such nominations should include the name of the candidate, the position which the candidate wishes to stand for, the member proposing the candidate and a member seconding that proposal. A member may only nominate or second one candidate for each position.

Candidates should note that they will be required to speak at the meeting outlining their credentials for the position they have been nominated for. The extant director will have a similar opportunity to address the meeting. Following this a vote will take place to determine whom is elected. For the avoidance of doubt only those members attending the meeting will be able to cast a vote.

The Secretary will circulate a list of nominees prior to the meeting.

9. Re-elect ‘en bloc’ current vice-presidents and consider new nominations for election. Any new nominations should be received by the Secretary by June 24th 2024. The Secretary will circulate a list of nominees prior to the meeting. Any such nominations should include the name of the candidate, the member proposing the candidate and a member seconding that proposal.
10. Appoint auditors for 2024/25.
11. Set the level of subscriptions for 2024/25. The board proposes that considering the increase in costs during the course of the past year the price of a full subscription is raised to £170 per annum with other subscriptions being proportionally aligned with that figure
12. Any Other Business – members wishing to raise any other matters for discussion should notify the Secretary by June 24^th Matters raised after that date will not be discussed at the meeting.

Chris Eggleshaw

Company Secretary

Date 16th May 2024